Added: Zoltan Whigham - Date: 20.11.2021 06:06 - Views: 31075 - Clicks: 4360
I have been fighting the conciseness battle alongside people in my business writing courses. They want to know how to make their writing clear, concise, and friendly—all at the same time. Sample situation: Sometimes the close of anletter, proposal, or memo goes on too long, with sentences like this:. To me, it came across as concise and clear. But the individual's reaction to it reminded me that people read tone into our sentences. An innocent close can be interpreted as abrupt and cold if the message shares bad Let me know what you want to do or the relationship is strained.
Sometimes we must add courteous words— please, thanks, happy to, welcome —to communicate the Let me know what you want to do tone we intend. Lynn Syntax Training. I partly agree with the person who found the sentence abrupt. It all depends on how familiar you are with the person you are writing to. Even so, I find that the nationality of the other person also plays a big role. Hi, Jackie. Thanks for your excellent points. Familiarity, nationality, and overall tone do dictate what type of closing sentence will work.
I agree. Hi, Jennifer. Your precise language makes sense if you worry about too many comments or questions. Thanks for stopping by. Just ask. Just give me a call. Suresh, I love your interpretations! They gave me a good laugh. Thanks for taking the time to think about these and share them.
I might use it with a friend. This is a blog post that many people need to read, as it is a great topic in which people need to improve. Thanks for this post, it is a great lesson to many. I feel the best way to end an is to lead the recipient to assume and know that you intend a response without having to welcome their response.
I have studied this topic for quite sometime, and tested several different methods of communication. Words can be taken completely wrong, and that can be solved in most cases with short, nice, and still straight to the point messages. My first in response to a business inquiry is usually very short. The sender is in control of the conversation as long as he or she has not fully given you reason to feel confident in their request, proposal, or whatever they are seeking. Being friendly in text format when you do not know the recipient is often over-analyzed, and it is important to know that usually while a new contact is reading your response or proposal it is more than likely going to be read with a critical mindset.
Business is business, and that is how I feel you can come across as respectful and not have time spent writing to someone that is not a good fit for your vision and their proposition. Keep it simple, and be natural, and just stay human. There should be no problems if you just be yourself. Other doors will open, and if someone thinks your being rude for some reason or some word remind you text is deceiving then that is just how it is, and he or she that feels that way is probably in need of reading this blog post.
Great Post…thanks for sharing. When used by an institution e. I did not have any questions or concerns — I had a factually based complaint. I would also like to add under this topic: Please do not hesitate to contact me[us] if you have any further queries. Hello Lynn, This is so helpful. I coordinate enrollment at a reputed university. Please help me put it in a better concise way.
Grace, what do you think of the version below, which is just two words shorter? Thanks for your suggestion. I always write to my clients. That seems like a good close. For intance, if the individual had not asked a question but had made a point, you would end the message differently. The first example does the job efficiently.
Get help. Courteous Writing Etiquette. Sample situation: Sometimes the close of anletter, proposal, or memo goes on too long, with sentences like this: "If you have any questions or concerns about the matter above, please do not hesitate to contact me. Business Format — The Essentials. Hi, Allisa. I like your two versions. Thanks for sharing them. Thanks for the good laugh, Jim. I believe you are correct about human nature. Tone also matters.
It IS funny and revealing. We understand that you are a having a tight schedule. Thanks for your thoughts. Garret, thanks for your observation. Hello Anass, Challenge: Cut your example by one-third. It will be clearer and, obviously, more concise. Hi Andreas, If the goal is conciseness, you can cut a few words from your version. Here is a revision: Please contact me[us] if you have further queries. I agree, John. Hi Emma, Thanks for your suggestion. Hi, I always write to my clients. Hi Sam, That seems like a good close. Thanks for stopping by and commenting.
Hi Jenan, The first example does the job efficiently.
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